Choose the format that serves your goals
Day‑delegate formats are ideal for alignment with short workshops and crisp read‑outs; evenings (cocktail or seated dinner) prioritise networking and recognition; full‑site private‑hire lets you orchestrate a brand narrative end‑to‑end. Lock your ‘message – audience – duration’ triad, then map it to concrete constraints: simultaneous rooms, indoor/outdoor balance, privacy for leadership conversations, and generous breathing spaces. The vineyard setting amplifies impact without heavy staging.
Spaces, capacities & flows
A practical trio covers most needs: a bright main room for convergence, a lounge for huddles and speaker prep, and a terrace for visual breathers that foster informal exchanges.
Verify real seated capacities across layouts (theatre, classroom, U, cabaret), reconfiguration times and proximity to key points (cloakroom, restrooms, outdoor access).
Separate supplier routes from guest routes and keep signage elegant and clear.
- Comfortable capacity beats theoretical headcount—leave air in the room.
- Pre‑position a photo/video corner to leverage the setting without disrupting service.
- Always keep a Plan B for outdoor segments (cover, lighting, heating).
AV & comfort: the invisible that changes everything
Technology should disappear behind the message: readable projection from any seat, clean sound, stable connectivity and controllable lighting. Comfort drives satisfaction—ergonomic seating, temperature control, accessible water and coffee points, well‑placed break areas.
A 45‑ to 60‑minute tech rehearsal clears most day‑of friction and frees speakers to focus on delivery.
Dining & wine experiences that anchor memories
Shared moments shape recall. Seasonal food with thoughtful pacing keeps attention high, while an immersive visit followed by a guided tasting creates a shared vocabulary—appearance, nose, palate, balance, terroir—without leaving wine newcomers behind.
On request, light oenology workshops (aroma discovery, food‑and‑wine pairing, grape family introductions) deepen learning without crowding the agenda.
Budget & timeline
Think in line items:
venue (room hire/private‑hire), AV, catering, wine experiences, transfers, security, recording, staging—and map a realistic 60‑day plan: shortlist & options D‑60/D‑45; signed contracts and key suppliers D‑45/D‑30; content/logistics finalised D‑30/D‑15; briefs, signage and rehearsals D‑15/D‑7; delivery week.
Keep a ‘Decision – Owner – Deadline – Status’ sheet updated in five minutes; it’s your quality assurance.
Access & practicalities
Libourne – Saint‑Émilion – Néac is easy to reach by train and road, with trusted local partners for transfers.
Bilingual support is available, and planning can accommodate specific constraints (timings, comfort, privacy).
For lodging, we coordinate solutions through nearby partners and scale capacity to your headcount and budget.
We answer your questions
Is weekday private‑hire possible?
Yes—often with better availability and value. Day‑delegate and evening formats work particularly well.
How late can we go?
It depends on format and local permits. A sound plan and finish time are defined in your quote.
Can we include a wine interlude?
Absolutely—an immersive tour and a guided tasting can be built into the agenda on a dedicated slot.
Where do guests stay?
We arrange lodging through trusted nearby partners based on your headcount and budget.
